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Presentation Guidelines

This page provides important instructions for registration, oral presentations, poster sessions, virtual participation, and certification. Please review them carefully to ensure a smooth and well-organized experience.

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Connecting Professionals. Empowering Meetings.

With a commitment to quality, convenience, and professionalism, KinGlob Meet is transforming the way people collaborate, learn, and grow in the corporate world.

Registration Guidelines

  • Conference registration begins at 08:00 AM (local time) at the event venue.
  • The exact meeting/conference room details will be shared in the final program schedule.
  • The registration desk remains open from 8:00 AM onwards throughout the event days.
  • Upon registration, participants will receive
  • Conference badge
  • Event folder
  • Program schedule
  • Abstract/meeting book (if applicable)
  • Lunch vouchers (to be submitted to venue staff during lunch service)
  • Onsite coordinators will be available to guide participants and answer queries at all times.

Oral Presentation Guidelines

  • Minor program adjustments may occur; presenters are advised to stay available from the start of the session.
  • Each speaker is allotted 20–25 minutes, including introduction and Q&A.
  • Recommended speaking time: 17–19 minutes
  • The conference language is English.
  • Presentations must be submitted in PDF or PPT format.
  • Submit slides 15 days before the event, and carry a backup on a flash drive.
  • Ensure that your presentation runs smoothly before your session begins.
  • Meeting rooms are equipped with
  • Laptop & digital projector
  • Screen
  • Wireless and podium microphones
  • Pointer/slide changer
  • Basic sound setup
  • Using personal laptops is discouraged unless essential due to compatibility or technical considerations.
  • Windows users must confirm compatibility with the MAC system used at the podium.

Poster Presentation Guidelines

  • Poster numbers will be assigned in the final program.
  • Presenters should mount their posters 1 hour before the session begins.
  • Materials for fixing posters will be provided at the venue.
  • Poster dimensions: 1 meter (W) × 1 meter (H).
  • Posters must be prepared in advance; onsite printing is not available.
  • Presenters must remain near their posters for the full session for interaction and discussion.
  • Posters must be collected by the end of the day; unclaimed posters will be removed.
  • Best Poster Awards will be selected by appointed judges and announced after the poster session.

Virtual Presentation Guidelines

  • Virtual presenters will receive a personalized meeting link and login details a few days before the event.
  • Please join at least 30 minutes early to avoid any last-minute technical issues.
  • Each virtual speaker is allotted 20–25 minutes, with 17–19 minutes for the main talk and the rest for Q&A.
  • Presenters should keep their slides open and ready before the session begins.
  • If you prefer not to present live, you may submit a pre-recorded presentation (with slide deck) at least 10 days before the event.

Certification Policy

  • All registered participants will receive a Delegate Certificate signed by the organizing committee.
  • Certificate details (name, affiliation, etc.) will be printed as per the registration records.
  • Requests for corrections must be submitted one month before the event.
  • Certificates will be distributed either during the session or at the session’s end—ensure you remain present until completion
  • E-certificates will be emailed within 2–3 working days after the event concludes.
  • Co-authors who are not registered will not receive certificates.

Cancellation & Refund Policy

For Attendees

  • Cancellations made 30 days or more before the event are eligible for a refund, subject to administrative charges.
  • Cancellations made 15–29 days before the event are eligible for partial refund.
  • Cancellations made within 14 days of the event are non-refundable.
  • Registrations can be transferred to another participant upon request (approval required).

For Presenters

  • If a presenter is unable to attend, they must notify the team at least 15 days in advance.
  • Transfer of presentation slots is possible under certain conditions.
  • Virtual presentation options may be offered based on availability.

Event Cancellation by Organizer

In case the event is rescheduled, postponed, or canceled due to unforeseen circumstances:

  • Participants will be notified immediately.
  • Refunds or credits will be issued based on the situation and organizer policies.

Contact for Cancellations

For all cancellation, refund, certificate, and registration-related concerns: Email: support@kinglobmeet.com Phone: (Add number)

Event Cancellation or Postponement

If the event is cancelled or postponed due to circumstances beyond the control of KinGlob Meet (e.g., natural disasters, travel restrictions):